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MedClinora

Medical spa POS software

POS software for medical spas and aesthetics clinics

Clinic checkout that works with your business. MedClinora POS helps medical spas and aesthetics clinics check out treatments and retail products alongside the client records, invoices, inventory, treatment packages, and sales reports they already keep in MedClinora.

Instead of re-keying a sale into a separate till, the front desk checks out the appointment the client just had, adds the aftercare products they're taking home, and records how they paid. The invoice, the stock count, the package balance, and the sales report all update from that one sale.

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A clinic office desk with the schedule and charts on a monitor and a team video call on a laptop
Illustrative photo.

Why clinics check out in MedClinora

  • Simplify clinic checkout

    Check out a booked appointment, a client's retail purchase, or a walk-in from one front-desk screen, with the totals worked out for you.

  • Connect sales with client records

    Appointment and client sales are linked to the client, so their invoices and purchases sit with the rest of their history.

  • Keep retail stock in step with sales

    Each retail product sold comes out of stock as the sale completes, so stock counts and low-stock alerts follow what you sell.

  • Use treatment-package sessions

    When a client has a prepaid package for their treatment, use a session at checkout and the package balance updates.

  • Keep invoice and payment records

    Every sale creates one numbered invoice with its payments recorded against it, ready to print or send.

  • Review sales and staff performance

    Owners and managers see sales, tips, and staff commissions for any period in the sales report.

What the clinic checkout does

Each feature below is part of the released checkout. Which plan includes it is shown further down and on the pricing page.

  • Service and product checkout

    Check out the treatment from a booked appointment, priced from your service menu, together with retail products from your stock. Retail-only sales work for a named client, a walk-in, or an anonymous buyer. Each line can take a discount, using the rules the owner sets for each role.

  • Client-linked sales

    Appointment and client sales are recorded against the client, so the client's invoices show what they bought and when, alongside their appointments.

  • Invoice and payment records

    One numbered invoice per sale, with taxes from your clinic's own rates. Clients pay with cash recorded by your team (with change worked out), a gift card, or a secure online payment link from your clinic's own Stripe account for anything left to pay. A retried sale never creates a second invoice.

  • Inventory-connected product sales

    Retail products are deducted from stock in the same step as the sale, never below zero, and low-stock alerts follow. On the Multi-Location plan, stock tracked by batch is sold first-expiry-first-out, and expired stock is never sold.

  • Treatment-package workflows

    If the client holds a prepaid package for the treatment, use a session at checkout: the session is redeemed in the same step and the treatment line shows at no charge. Packages themselves are sold and managed from the Packages page.

  • Sales reports

    Sales, discounts, tax, tips, refunds, and payment methods for a chosen period. With advanced reporting, break sales down by service, product, and team member and export them as CSV files.

  • Staff performance and commissions

    The owner sets a commission rate for treatments and one for retail products. Each checkout sale keeps the rates in force at the time, so changing them later never rewrites past commissions. Tips are reported separately and never earn commission.

  • Multiple locations

    On the Multi-Location plan, team members check out appointments at the locations they work at, and the sales report brings every location's sales together. A per-location breakdown of the report isn't available yet.

How it works

The same six steps for every sale, on the checkout screen your front desk already uses.

  1. Select items

    Choose the appointment being checked out, then add any retail products the client is taking home.

  2. Associate the client

    Appointment sales carry the client automatically; for retail-only sales, pick the client or record a walk-in or anonymous sale.

  3. Review the transaction

    Check discounts, tax, an optional tip, and the total before anything is saved.

  4. Record the payment

    Record cash, apply a gift card, or send a secure online payment link for the rest.

  5. Records update together

    The invoice, stock, package balance, and gift-card balance are saved in one step: all of them or none.

  6. Review sales

    The sale appears in the sales report, with tips and commissions, for owners and managers.

Designed for medical aesthetics

Part of a connected clinic platform

The checkout doesn't keep its own copy of your clinic. It reads the appointments, clients, service menu, products, packages, gift cards, and tax rates you already manage in MedClinora, and writes back to the same invoices, payments, stock, and package records.

That means the front desk sees one history per client, the owner sees one set of sales figures, and nothing has to be reconciled between a booking system and a separate point of sale.

  • Appointments: check out the visit the client just had
  • Client records: sales recorded against the client
  • Inventory: retail stock deducted as products sell
  • Packages: sessions redeemed at checkout
  • Invoices and payments: one numbered invoice per sale
  • Reporting: sales, tips, and commissions by period

How MedClinora helps

Each feature is marked Available or Planned from what’s actually built today. Which plan includes it is on the pricing page.

  • Clinic checkout (POS)

    The front-desk checkout for appointments, retail products, walk-ins, and anonymous sales.

    Available

  • Clinic payments

    Invoices and payments, including secure online payment links from your own Stripe account.

    Available

  • Inventory and stock alerts

    Stock levels and low-stock alerts that follow your retail sales.

    Available

  • Prepaid packages

    Prepaid treatment packages whose sessions can be used at checkout.

    Available

  • Memberships and gift cards

    Issue gift cards and memberships; gift cards are accepted as payment at checkout.

    Available

  • Advanced reporting

    Sales by service, product, and team member, with CSV exports.

    Available

Plans start at CA$39/month for a solo practitioner, and the Pro plan comes with a 14-day free trial with no payment card. See all clinic types or the full feature list.

Pricing and availability

The clinic checkout comes with your MedClinora subscription: there’s no separate POS fee. Here’s what each plan includes, from the same plan catalog the app uses to switch features on.

  • Growth

    CA$59/month

    Includes

    • Clinic checkout
    • Service and retail product sales
    • Connected invoices and payment records
    • Inventory-linked sales
    • Treatment-package transactions
    • Sales reporting
    • Staff performance and commissions

    Available as an add-on: Sales by item and staff, with CSV exports.

  • Pro

    CA$99/month

    Everything in Growth, plus

    • Gift cards as payment
    • Sales by item and staff, with CSV exports

  • Multi-Location

    Starting at CA$199/month

    Everything in Pro, plus

    • Multi-location sales visibility

Starter doesn't include the clinic checkout. Invoices and payments recorded by your team are on every plan, and prepaid treatment packages are included from Starter.

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Questions clinics ask

What is medical spa POS software?

Point-of-sale (POS) software is what the front desk uses to check a client out: it adds up treatments and products, applies discounts and tax, records the payment, and keeps a record of the sale. Medical spa POS software does this alongside appointments, client records, packages, and retail stock, so the sale updates them too.

What can MedClinora POS do?

It checks out a booked appointment's treatment and retail products on one numbered invoice, applies role-controlled discounts and an optional tip, uses sessions from prepaid packages, takes products out of stock, and records payment by cash, gift card, or a secure online payment link. Owners and managers then see the sale in the sales report, with tips and staff commissions.

Can MedClinora POS handle service and retail product sales?

Yes. An appointment's treatment and the retail products the client buys go on the same sale. Retail-only sales work for a named client, a walk-in, or an anonymous buyer. Treatments are always checked out from their appointment, priced from your service menu.

Does POS connect with inventory and treatment packages?

Yes. Retail products are deducted from stock as the sale completes, and low-stock alerts follow. If a client holds a prepaid package for the treatment, a session can be used at checkout and the package balance updates in the same step.

Can clinic owners review sales reports?

Yes. Owners and managers see sales, discounts, tax, tips, refunds, and payment methods for a chosen period on Growth, Pro and Multi-Location. Breakdowns by service, product, and team member, and CSV exports, are included on Pro and Multi-Location, and available as the Advanced reporting add-on on Growth. Managers limited to some locations don't see the sales report.

Does MedClinora POS support staff commissions?

Yes, on Growth, Pro and Multi-Location. The owner sets one rate for treatments and one for retail products. A treatment's commission goes to the practitioner on the appointment, and a product's to the team member who completed the sale. Commission is worked out after discounts and before tax, tips never earn commission, and treatments paid with a package session earn none.

Which MedClinora plans include POS?

The clinic checkout is included on Growth, Pro and Multi-Location. Starter doesn't include it, though invoices, recorded payments, and prepaid packages are on every plan. The pricing page compares what each plan includes.

Does MedClinora require a physical card terminal?

No. The checkout takes cash recorded by your team, gift cards, and a secure online payment link from your clinic's own Stripe account for anything left to pay. MedClinora doesn't connect to card terminals, offer tap-to-pay, or manage a cash drawer.

Can MedClinora support clinics with multiple locations?

Yes, on the Multi-Location plan, which is arranged with our team. Team members check out appointments at the locations they work at, and the sales report brings every location's sales together. A per-location breakdown of the sales report isn't available yet.

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